KEEPING an accurate log of business mileage is an essential part of working life, and one that many company car drivers struggle to keep on top of.
In an effort to make life easier, Glasgow-based fleet solutions provider, Fleet Alliance, has developed a smartphone app to allow drivers to record the mileage and condition of their vehicles remotely, away from their PC.
Facilities management specialist, ECG, has voted the introduction of Fleet Alliance’s new e-fleet mobile app as “hugely beneficial” to the running of its fleet – which provides building services maintenance, repair and refurbishment to commercial and industrial sectors all over the UK.
It runs a fleet of around 150 cars, with a mixture of contract hire and company-owned vehicles.
The new app is available across iPhone, Android and Blackberry smartphones and integrates seamlessly with Fleet Alliance’s online fleet management system.
our drivers can easily upload their mileages and condition of their vehicles every month while away from the office
The app uses the car or van’s registration details to provide drivers will main contact numbers and access points – covering a number of key areas including tyres, windscreens and servicing, as well as maintenance, breakdown and recovery.
Company car drivers are also given the ability to record things such as fluid levels, tyre tread depths, broken lights and cracked windscreens.
This helps both the driver and their business car manager ensure that each individual car is properly looked after and fit for use.
ECG Operations Health and Safety Manager, Tim Muir, said: “Thanks to the new e-fleet mobile app, our drivers can easily upload their mileages and condition of their vehicles every month while away from the office.”
Muir also commented on how the ability to record these details without needing a PC was a great benefit to drivers and the improved the efficiency of their fleet.
“We now have around 95% of our drivers recording their mileages in this way,” he said.
The new app is enormously flexible, with the ability to handle fleets from five cars to more than 5000.
Fleet Alliance MD, Martin Brown, said: “Our new e-fleet mobile web app provides company drivers with enhanced functionality to ensure their vehicles continue to operate effectively.
“They can access support services at the touch of a button, update mileage records remotely and confirm they are maintaining and servicing their vehicles as required.”
Keeping an accurate mileage log of all company car drivers is critical to ensure HMRC compliance and to ensure drivers don’t inadvertently end up having to pay tax on ‘free fuel’.